| Sponsorship Director
We have reached out to Performitiv about potentially sponsoring the chapter before offering an event to our membership.
Coordinate these offerings with our scheduling and the Operations Director of our team
| Technical Director
Produce the Hybrid events in partnership with the Technology Team & support technology needs of chapter at events. Reports to VP of Programming.
Open Zoom conference bridge and monitor involvement from online participants
Offer Troubleshooting when needed
Cover “questions from the web”
Audio Visual Support for In-Person events
| Operations Director
Working closely with website on scheduling events
First order of business: Programming Slack Channel!
Critical to have events communicated to interested stakeholders at least 6 weeks in advance
Coordinate with Marketing
Determine other teams that may need to be involved (ACE, COP, etc)
| Community Director
Building Community through meet ups and other regionally based programming
Working on locating and partnering with local businesses to host/sponsor meetings and networking events
Creative concepts of community building and connection for our chapter
Develop programs with other committees like Community Outreach
| Marketing Director
Partner with Marcom Team on Promotion of events and programs offered by Chapter.
| Speaker's Resource Director
Source and vet speakers and concepts for chapter meetings as well as support ACE programming team with their speaker events.
- Work closely with COP to make sure emerging trends from that space are identified and topics solidified for future events.
|Assists the VP of Marketing with all aspects of the position. Attempts to learn about the duties involved in marketing for a non-profit organization including but not limited to: daily requirements of the marketing person, system involved in marketing and communications and their importance, events and how marketing them is unique, and restrictions and limitations due to a small operational budget.
|Event Creation Director
|Assist all users with the creation of new events and ensure that all related emails, webinar calls, location information, follow up instructions, etc. are accurately communicated to the registrants. Must make sure keynote speakers are included in all marketing for public events.
|Coordinate events being planned across all channels (programming, Prof Dev, CoP) and help determine the marketing needs for each as far as timeline, detail, strategy, social media, etc.
|Undertakes the monthly publishing of the newsletter to include accumulating all information to be included by the specified deadline, coordinating graphics and images to enhance the information, writing content to convey and interest members in the events and organizing the information in a pleasing format. Also ensuring that sponsors are represented according to their respecting sponsor agreements.
|Takes on assignments as necessary. Works with VP's and Directors to produce graphics that enhance event publications.
|Director of ACE
|Work closely with VP of Special Events to plan and execute the ACE Conference.
|VP or Associate VP of COP's
|Plan events in all categories of CoP's. Work with existing volunteer team and VP of Programming to brain-storm ideas for communities of practice events. Review speaker submissions and vet them for quality. Decide which will best benefit the chapter. Find locations for in-person events or moderate virtual events, order food, handle registrations, check-ins, and other details.
|Special Events Intern
|Assist the VP of Special Events through the execution of one entire event cycle. Attempt to learn about event planning and project management as applies to event planning. Shadow the VP through venue and speaker selection, the daily aspects of planning the event, leading meetings, communicating with sponsors, recruiting volunteers, technological requirements, planning marketing, adhering to budget requirements, planning the day of event and running the show.
|Speaker Committee Chair
|Lead the committee that will receive and review all applications to speak at the ACE conference. Review applications and determine which best suit the theme of the conference and are the most appropriate for the year in question. Send out acceptance and Sorry letters.
|Work to ensure sponsor needs are met. Become familiar with sponsor packages and help determine reasonable deadlines for deliverables that must be received by ATD and communicate them to the sponsors. Help coordinate between sponsors and ACE Leadership.
|Work with the VP of Marketing and ACE Leadership to develop a marketing plan for the conference. Execute the plan including social media, email, website, and any other outlet that will encourage attendance.
|Solicit prizes to be raffled off or given away at the conference. Prizes may be L&D related or may be small token gifts.
|Recruit and organize volunteers for the ACE conference. Help determine volunteer needs for the day of running of the "show". Coordinate volunteer roles, check-in arrivals and determine duties as needed on day-of. Handle emergency contingencies and coordinate with other leadership during the day-of activities. Arrive early and stay until the end to assist with clean up. Attend all planning meetings.
|As part of the ACE Planning Committee, assist ACE leadership with the technological needs of running a conference. Duties to include but not limited to updating the website, creating some marketing materials, attending the day-of and assisting with on-site needs.
|Registration has two parts: first is the website set up for electronic registration, second is the on-site check-in of attendees at the venue. These two can be split into two roles. First, work with the technical side to set up registration fee types and codes and handle issues and special requests. Second, print badges and organize list of attendees for a smooth check-in process.
|Community Collaboration Director
|Responsible for reaching out to organizations in the community to seek ways that ATD can engage and enrich our outreach.
|CoP/Programming Support I
|Assist the Director with information gathering about potential projects. Update information in Trello and perform a variety of support tasks as needed. This would be an on-going support role of about 4 hour per month.
|CoP/Programming Support II
|Takes on work to prepare for a particular event. 1-2 hours of preparation and 1.5 hours at the actual event. This would be per event.